Review, approval, publication and archival require permission to review documentation, permission to approve documentation, permission to publish documentation and permission to archive documentation respectively. Access to the document also applies.
Steps
-
Open Documentation Hub → Reviews and select the assigned revision. Read its exact content and discussion; add an anchored or general comment when clarification is needed.
-
Enter a Decision note. Choose Request changes to return it for revision, or Approve exact revision when authorised and satisfied. Approval attaches to that revision, not future edits.
-
Open the document’s Revision history. If changes are required, create a revised draft from the relevant revision and repeat review; only one mutable draft may be available.
-
For an approved revision, choose Publish. In Publish approved revision, leave the schedule empty for immediate publication or enter Schedule date and time, then confirm the action.
-
Inspect Publication timeline and Open publication to verify the active version. Use Cancel schedule to withdraw a pending schedule and Compare revisions to inspect changes; choose different earlier/later revisions.
-
To retire a document, choose Archive, inspect Archive this document, then confirm. Archiving is separate from cancelling a scheduled publication; ensure readers have the replacement procedure before retirement.