Steps
-
Open Inventory → Supplier invoices and choose the Supplier.
-
Select Purchase order (optional) when matching the invoice to a purchase order; enter Invoice number and Invoice Date.
-
Choose Continue, then add each item, positive Quantity and Unit Cost. Preserve the selected PO-line mapping where present.
-
Choose Review invoice, check the lines, currency and total, then confirm Record invoice. Find the saved invoice in the list.
-
Review Status and Flags. Investigate displayed price or quantity mismatches against the PO and GRN; Matched is the displayed absence of match flags, and recording an invoice is separate from paying it.
-
After resolving missing delivery evidence or other matching prerequisites, use Recheck match on the linked purchase-order invoice. This requires permission to manage supplier invoices and is available for pending-match, matched or disputed invoices. Check the refreshed flags and status. Rechecking preserves the saved invoice quantities, prices and purchase-order line links; it does not post the invoice again, change stock or alter accounting entries. Correct an erroneous invoice through its supported finance process rather than using recheck to rewrite it.