Steps

  1. Open Inventory → Report waste and choose Report Wastage.

  2. Select Location, add the affected items with positive wasted quantities and a wastage reason, and provide supporting notes.

  3. Under Photo Evidence (optional), choose Take Photo or Change Photo and inspect the preview. JPEG, PNG and WebP images are accepted; choose a smaller valid image if the upload is rejected. Uploading evidence does not submit or approve the report. Offline reports must be saved without a photo and synchronised later.

  4. Choose Review waste report, check the items and reason, and confirm Submit for approval. Locate the submitted report.

  5. An authorised approver reviews its quantities, reasons and evidence and chooses the report approval action online. Confirm the approved state and stock movement.

For stock consumed without a sale, use Report waste → Stock use and select Business complimentary, Staff meal or Owner use. Enter actual consumed quantities and supporting notes. Owner use requires a named beneficiary. Review the classification before submitting; offline reports retain it and still require approval after sync. The approved movement carries recorded stock cost to the property's configured account, separately from waived selling prices in F&B day close.

For owner room use, search Find owner stay and select Related owner stay before submitting the consumption report. This attaches actual cost evidence after the room was used without changing the original quote. Offline selection uses reservations already cached on this computer; Staycore approval checks the property, booking and beneficiary.